Mileage reimbursement calculator
Paste or type the distance of each trip, choose miles or kilometres and enter the rate per unit you are paid. The calculator adds the trips and gives the total distance and the amount. Enter the rate your employer or tax authority sets: these rates change, and the IRS in the United States, for example, publishes a new rate every year.
Runs in your browser: nothing you enter is sent anywhere.
How to use it
- Choose miles or kilometres.
- Enter your rate per unit.
- Type the distance of each trip, separated by commas, spaces or new lines.
- Choose whether to count each as a round trip, then read the total.
How it works
- Distance = the sum of the listed trips, doubled for round trips.
- Reimbursement = total distance × rate per unit.
- Average = total distance ÷ number of legs.
Worked example
Trips of 12.5, 30, 8 and 45.2 miles add up to 95.7 miles. At a rate of 0.60 per mile the reimbursement is 57.42. If each was a round trip, the distance becomes 191.4 miles and the amount 114.84.
Tips
- Keep a log with date, purpose and odometer readings; most employers and tax offices ask for it.
- Use the current rate. Rates change, so do not rely on last year’s figure.
Frequently asked questions
How is mileage reimbursement calculated?
Total distance × rate per unit. For trips of 12.5, 30, 8 and 45.2 miles at 0.60 per mile the distance is 95.7 miles and the reimbursement is 57.42.
Which rate should I enter?
The one your employer's policy or your tax authority sets. The rate depends on the country, the year and sometimes the purpose of the trip. In the United States the IRS publishes the standard rate each year, so look up the current figure.
How do I handle round trips?
Choose the round trip option and enter the one-way distance of each trip: every distance is counted twice. If you list the total of each outing already, keep the as listed option.
Does commuting count?
That depends on your employer and your tax rules, and the calculator does not decide it. Only list the trips that qualify under the policy that applies to you.