How to use it
- Enter the number of days, the nights you need lodging for and the number of travellers.
- Fill in your daily estimates. Lodging and local transport are for the whole group; food and activities are per person.
- Add the one-off costs: flights, visas, travel insurance, a rental car deposit.
- Choose a safety margin and read the total, the cost per person and per day.
How it is calculated
- Lodging = price per night × nights.
- Food = food per person per day × travellers × days.
- Transport = transport per day × days.
- Activities = activities per person per day × travellers × days.
- Subtotal = lodging + food + transport + activities + one-off costs.
- Safety margin = subtotal × margin percentage. Total = subtotal + margin.
Worked example
Two people, 7 days, 6 nights, a room at 90 a night, food 35 each a day, transport 15 a day for both, activities 20 each a day, 600 for flights, and a 10 percent margin:
- lodging 90 × 6 = 540; food 35 × 2 × 7 = 490; transport 15 × 7 = 105; activities 20 × 2 × 7 = 280;
- with 600 of fixed costs the subtotal is 2,015, the margin is 201.50 and the total 2,216.50;
- that is 1,108.25 per person and about 316.64 per day.
Tips
Look up real prices for your lodging first, since it is usually the largest line. Keep the budget in the currency you will pay most of it in, and re-run it after booking to replace estimates with real prices.