Team capacity calculator

How to use

1. Enter the number of people doing sprint work and the working days in the sprint.
2. Enter the productive hours per person per day — usually 6 or 7 of an 8-hour day.
3. Add up planned leave, training and other absences in person-days.
4. Set the focus factor; optionally enter last sprint’s completed points and capacity for a forecast.

Formula

• Person-days = members × days − days off
• Hours before focus = person-days × hours a day
• Capacity = hours before focus × focus factor
• Forecast = last sprint’s points × capacity ÷ last sprint’s capacity

Example

5 people, a 10-day sprint, 3 days off, 6 hours a day, 80 % focus:

• person-days: 5 × 10 − 3 = 47;
• before focus: 47 × 6 = 282 hours;
• capacity: 282 × 0.8 = 225.6 hours, 45.1 hours per person.

With last sprint’s 40 points done in 240 hours, the forecast is 40 × 225.6 ÷ 240 = 37.6 points.

Tips

• Plan to about the capacity, not above it: unplanned work always arrives.
• Keep the focus factor honest by comparing it with what the team actually finished.
• To turn finished points into a release forecast, use the sprint velocity calculator.